Procurement Assistant Job Vacancy In Kampala Uganda

September 19, 2023

Education Organization Center for Development (EDC)

Assignment: Kampala, Uganda

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about Our Company:

Education Global NGO Development Center (EDC) promotes long-lasting solutions.

to increase economic opportunity, health, and education, with a

concentrate on underserved and vulnerable people. As of 1958, we

a pioneer in developing, putting into practice, and assessing strong and

innovative initiatives in more than 80 nations worldwide.

Summary of Duties: The Procurement Assistant will support

  • To oversee project procurement and guarantee compliance, the senior procurement manager

  • with project assistance from USAID regulations, EDC policies, and

  • activities at the 5 zone offices and the ICYD project’s headquarters.

  • The Senior Procurement Manager will receive reports from the Procurement Assistant.

The procurement assistant is in charge of the following major duties and responsibilities.

the following duties, but not only:

Generate

  • make electronic receipts, place purchase orders, and keep necessary

  • Orders’ essential proof of delivery documents;

  • Assistance

  • interact as necessary with administration financial offices, vendors, and customers

  • to offer quality control for transactions involving purchases;

  • Continue

  • necessary documents to confirm that all purchases abide with USAID’s regulations

  • laws and rules;

  • Examine

  • compare invoices from suppliers to the terms of the purchase order, or

  • an agreement to check vendor invoices for accuracy before paying them;

  • Offer

  • assist in ensuring that procurement procedures adhere to the

  • the Policy and Procedures Manual for the Project and USAID guidelines;

  • Work

  • with suppliers to verify receipt and update order status, look into inconsistencies in the price and amount, arrange for replacement, credit, and return of

  • Deliveries that are not up to par, making sure the procure-to-pay cycle is completed, and

  • escalate problems as necessary;

  • Assist in the creation of the annual procurement strategy with the Senior’s assistance

  • The DCOP, the technical and financial staff, and the procurement manager;

  • Produce and keep the project inventory list up to date in conjunction with the project

  • engages in the established Collaborative, Learning, and Adapting (CLA) processes inside the undertaking; and Conduct in support of the objectives of the ICYD Activity, these and other duties as necessary.

Education, training, and experience:

  • suitable applicant for the Procurement Department of the Education Development Center (EDC)

  • Applicants for assistant positions must have a business bachelor’s degree.

  • Accounting, administration, social sciences, or a similar field.

  • at least three years’ worth of procurement process management experience in Uganda.

  • Preferable experience working with initiatives funded by USAID;

  • Knowledge

required in the competitive acquisition of goods and services (experience in

  • management of purchase orders and subcontracts is strongly preferred);

  • Attention to detail

  • well-structured;

  • Knowledge

using software and computers at business, particularly MS Word and email (experience

  • MS Excel proficiency is preferred);

  • Capacity

to engage in hands-on, independent, teamwork, and fast-paced work

  • surroundings;

  • Capacity

must often visit the project’s affected zones and regions.

English proficiency is necessary.

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